Business tools
Meeting Cost Calculator
Estimate the direct labor cost of attendee time using an hourly cost or salary-based rate, with optional recurring meeting projections.
Use the same currency throughout. This estimates attendee labor time, not the value or quality of a meeting.
The calculation runs locally in your browser. No input values are saved or sent to a server.
Estimate the labor cost of a meeting.
Recurring meeting example
Eight attendees in a 30-minute meeting at $60 per hour have $240 in direct labor cost per meeting. At four meetings per month, that is $960 per month and $11,520 per year.
About this calculator
Meeting cost and participant hours
Meeting cost estimates the labor cost represented by attendee time. Participant hours are the meeting duration multiplied by the number of attendees.
Salary-based hourly cost
Base hourly salary cost is annual salary divided by working weeks and working hours. An optional payroll burden can estimate additional employer costs such as benefits.
Cost is not meeting value
This calculator estimates direct labor cost only. It does not measure whether a meeting is valuable, necessary or productive. Meetings can create value through decisions, coordination, selling, planning or problem solving.
Frequently asked questions
What does meeting cost include?
It estimates direct labor cost using attendee count, duration and the hourly cost you provide or derive from salary.
Does a high meeting cost mean the meeting is unproductive?
No. The estimate does not judge meeting quality or value; meetings can support important decisions, coordination and problem solving.
For general planning only. Estimates vary with actual compensation, employer costs, meeting attendance and working-time assumptions.